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Posted by Mockingbird Improv ; Posted on 


The Theater Administrator is a key staff position that focuses on the daily running of the theater as both a performance and educational space. It is an office manager / theater manager / admin assistant role. Loving the mission of the company and improv theater, itself is a big plus but not totally necessary.


Office administration experience
Degree of experience with Arts-related nonprofits
Proficiency with Google Docs
Good communication and writing skills
Ability to maintain calm during minor crises
Good time management skills

All Staff Responsibilities (the following are tasks that all staff will complete – broken down by individual who is responsible for the corresponding project)

Enter receipts for items purchased
Attend team meetings and additional meetings as needed
Continually pursuing improvements through recommendations and strategization
Keeping up with internal emails / communication
Maintenance of related documents and drive organization
Calendar maintenance for your domain
Communicate to cast / host / show director as is relevant
Recruit volunteers for your projects as needed

Role Responsibilities

Manage shows, classes, and other events on ticket tailor and update website with current show schedule, including main page carousel, making corrections as needed.
Purchase Ticket Tailor credits as needed
Respond to google reviews as needed
Input events to online calendars
Management of physical theater space including repairs as needed, cleaning and organizing, improvements (delegation of work where appropriate – recruit and organize volunteers)
Manage tech procedures and equipment management (including roster of trained tech volunteers and/or facilitation of training)
Respond to customer inquiries through the info@ mailbox and phone line
Monitor and respond to physical suggestion box.
Correspond with individual patrons regarding vouchers, free tickets, changes, etc
Stocking of theater general supplies (cleaning supplies, office supplies, etc)
Interior design of lounge and theater space
Administrator on all utilities and subscription accounts: ticket tailor, square, squarespace, discord, wave, social medias, google workspace, stripe, At&T
Concessions stocking (tracking and acquisition)
Management of Front of House; working with show directors to assign assistance, developing procedures, and making improvements as needed
Key loan and lockbox management
Manage and schedule ancillary spaces
Renting out of Mockingbird space
Check physical mailbox
Planning and coordination for First Friday and assisting with other special marketing projects
Planning and coordination of Indie Night
Assist with fundraising initiatives such as creation and distribution of donor thank you letters.
Assist Treasurer with financial management
Pay all taxes and file necessary reports
Assist Artistic Director with cast and show management

Time commitment

Approximate hourly workload: 20 – 25 hrs/wk

Reports To / Works with

Assist all staff with projects as needed. Meeting on a weekly basis with other members of the staff to sync projects and efforts plus ongoing communication with show directors, cast and patrons.



To apply, candidates should send a resume of relevant experiences and a letter of interest to