YOUTH PROGRAMS MANAGER – PLAYWRIGHTS PROJECT
Position:
The Youth Programs Manager is a non-exempt employee reporting to the Executive Director. The position supports implementation of Playwrights Project’s programs for youth, conducted in schools, community centers, juvenile detention facilities, and theatres. Playwriting workshops are conducted throughout the school year, (August through June), with some summer programs. Cold readings of participants’ work are performed at the end of each playwriting series. Full productions include Plays by Young Writers (typically in Winter/Spring) and Creative Youth Development performances in the community (typically in the Fall). Additional play readings are conducted occasionally in the year to showcase student work in schools and in the community.
Work Hours:
Full time, 40 hours per week. Work schedule includes school hours and occasional weekday evening and weekend times, fluctuating based on program needs.
DUTIES & RESPONSIBILITIES:
ADMINISTRATIVE/PROGRAM COORDINATION (80%):
Manages the implementation of playwriting programs, submission of Contest scripts, school and community readings, and school/youth groups attendance at productions
Recruits and liaises with school and/or site representatives to plan, schedule and staff programs, book school reservations, and maintain interest in our programs
Helps develop marketing/PR materials to recruit and inform schools/sites and artists
Drafts Playwright Project site contracts and contracts required by the school/site/district
Drafts contracts with artists, disseminates, collects and tracks receipt of signed copies
Supports training and advising of Teaching Artists, gathering of supplies, scanning, copying, tracking, organizing curricular materials and writing, scheduling actors, surveys
Maintains records required for clearances at schools and detention facilities
Ensures that representatives visiting sites are informed of procedures and requirements
Regularly updates contact information and documents communications
Tracks activities, attendance, and maintains calendars
Collects feedback from participants, artists, company, and partners for evaluation
Prepares regular reports on activities and participation, organizes and archives files
Attend all assigned meetings, disseminating information, documenting take aways, and sharing directly with appropriate staff in a timely manner
Maintains comprehensive files on activities, tracking data required for reporting
Assists with reporting and invoicing related to program activities
Make effort to anticipate program challenges and communicate concerns to Director
Assures information is communicated with all stake holders and follow up is timely
Tracks and summarizes TAs, actors, script readers and other artists bi-monthly timecards
Prepare check requests for submission to office staff in a timely manner for processing
Maintains contact sheets for teaching artists, actors, script evaluators, and letter writers
Additional duties as assigned
DIRECT PROGRAM ACTIVITIES (20%):
Teaches or co-teaches up to 3 classes per week
Trains, observes, and supports teaching artists conducting playwriting programs
Attends and supports key rehearsals, performances, community readings, and productions
Directly supports at performances as needed (box office, front of house, backstage, curtain speech, emcee/stage directions, post show Q&A)
Understand the mission and values of PWP and communicate them to partners
Represent Playwrights Project with a high level of professionalism
JOB REQUIREMENTS:
SKILLS
Knowledge of theatre and arts education
Ability to teach playwriting
General knowledge of office skills, use of office equipment
Proficient/Intermediate knowledge of Microsoft Office and Google products is required
Demonstrated strong written and verbal communication skills
Action oriented; strong problem-solving skills
Excellent time management, organizational, and planning skills
Ability to work independently in a changing environment
Multi-tasking skills, and strong commitment to meet and exceeding expectations
Ability to work with others in a collaborative, team environment
Initiative, accountability, enthusiasm, and willingness to pitch in whenever needed
Integrity to handle sensitive information in a confidential manner
Cultural competency and ability to work with diverse populations
Professional image and demeanor
EDUCATION
Post-secondary education in a related field or commensurate experience
LANGUAGE SKILLS
Ability to read, write and speak English fluently
Ability to read, write and speak Spanish fluently (not required, but preferred)
PHYSICAL DEMANDS
Able to sit for prolonged periods of time at meetings, desk, computer
Able to view a computer screen for an extended period of time
Able to speak into and use a telephone
Able to lift and transport up to 25 pounds
WORK ENVIRONMENT
Fast-paced work with multi-level distractions
Requires a balance of independent work and collaboration
SPECIAL CONDITIONS
Ability to work flexible hours including evenings, weekends, and holidays, as needed
Must be able to satisfy requirements for security clearances at youth detention facilities
Must have a valid California driver’s license and auto insurance
SALARY
Salaried/Nonexempt
Ranges between $22-$25/hr DOE
Health care stipend available
Submit your resume and a cover letter (2-page maximum) to: write@playwrightsproject.org
Please indicate in the Subject Line: Program Manager
Resumes and cover letters will be accepted until job is filled.
Please direct all inquiries to: write@playwrightsproject.org.